Administrative Assistant

Round Rock, TX

ABOUT THE FOUNDATION

The Trellis Foundation believes every Texas student deserves the opportunity to earn a postsecondary credential or degree that helps them achieve the future they envision for themselves and their families. We invest in the programs, practices, and policies that remove barriers and accelerate the journey.

JOB SUMMARY

The Administrative Assistant provides day-to-day administrative, scheduling, and logistics support across the Foundation's operations. Reporting to the Chief of Staff, this role manages calendars, correspondence, meeting and event logistics, and general office administration, enabling Foundation staff to focus on strategic and programmatic work. This position is ideal for a detail-oriented, highly organized professional who thrives in a collaborative environment and is passionate about supporting postsecondary educational attainment in Texas. 

KEY RESPONSIBILITIES

Administrative Support

  • Coordinate scheduling and travel for Foundation staff and board members – and external stakeholders as appropriate.
  • Assist Foundation staff with correspondence management.
  • Maintain/track the Foundation calendar, task lists, vendor requests, and internal agendas.
  • Assist with human resource tasks such as preparing for new hires. 
  • Assist with finance tasks such as submitting invoices and reimbursement requests and filing contracts.
  • Assist with infrastructure tasks such as updating the Foundation intranet and maintaining files and folder structure.
  • Maintain office supplies, equipment, and technology tool inventories.
  • Prepare documents.

Event Logistics

  • Book venues, accommodations, and travel for Foundation meetings, convenings, site visits, and events.
  • Organize catering and coordinate with event vendors.
  • Manage event logistics, including room reservations and setup, technology setup, materials preparation, participant communication, and day-of onsite support.

SKILLS & COMPETENCIES

  • Accountability/Dependability: Consistently meets deadlines and follows through on commitments. Strong organizational and time management abilities.
  • Attention to Detail: Maintains high standards of accuracy across scheduling, filing, and data entry tasks.
  • Collaboration: Works effectively with staff across the Foundation and with external vendors and partners.
  • Communication/Customer Service: Provides responsive, professional support to internal and external contacts. Excellent written and verbal communication skills.
  • Discretion: Handles information with professionalism and appropriate confidentiality.
  • Problem-Solving: Approaches routine administrative challenges with practical, resourceful solutions. Ability to manage multiple priorities and deadlines simultaneously.
  • Tech Savvy: High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, etc.). Comfortable learning new systems.

PROFESSIONAL QUALIFICATIONS AND EXPERIENCE

  • Reside in the greater Round Rock/Austin area and have transportation to travel to our offices in Round Rock, Texas regularly and other sites in the greater Austin area occasionally.
  • High school diploma or equivalent required. Associate's degree preferred.
  • Minimum of two years of related administrative experience.
  • High level of proficiency in Microsoft Office Suite and MS365 cloud environment.
  • Preference for candidates with experience with or interest in philanthropy and/or postsecondary education.

WORK ENVIRONMENT

This is a hybrid position based at our offices in Round Rock, Texas. The Foundation team gathers in person 1-2 times per month and there are other, occasional, in-person meetings. Since this position includes event and meeting logistics support, the person in this role may be required to be on site at the Round Rock offices, as well as other locations in the greater Austin area, with some frequency. This position will also require occasional travel within the state to support regional events. Travel outside of the state is rare but could be required 1-2 times per year.

COMPENSATION AND BENEFITS

The hourly range for this role is $26.50-$32.30 per hour for 40 hours per week based on years of experience and ensuring pay equity within the organization. Trellis Foundation offers competitive benefits and is committed to supporting professional development opportunities. Benefits include:

  • Medical, Vision, and Dental Insurance
  • 401(k) Plan with 6% employer match vested after two years
  • 18 days of PTO accrued per year, plus nine paid holidays and paid End-of-Year Holiday (December 24-January 1)
  • Employee Assistance Program
  • Family & Medical Leave
  • Life Insurance
  • Educational Assistance 

EQUAL OPPORTUNITY STATEMENT

The Foundation supports all employees with reasonable accommodation and is committed to creating an inclusive workplace that reflects the diversity of the communities we serve. We prohibit discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Trellis Foundation values the perspective of individuals who have experienced barriers to accessing and completing postsecondary education. The Foundation is also committed to Fair Chance hiring practices and welcomes applications from individuals with prior involvement with the justice system. Employment decisions are made based on qualifications, merit, and organizational needs.

APPLICATION PROCESS

Applications should include a resume and cover letter and must be submitted via the online portal: https://trellis-foundation.gnahiring.com. The posting will close on January 8, 2027.

This position description may be subject to change at any time due to reasonable accommodation or other business needs. The duties listed are not exhaustive and other responsibilities may be assigned as needed to support the Foundation's mission and operations.

#LI-DNI